Work Policies
Unified system for work schedules, time regulations, and labor law compliance
Work Policies provide a unified system that combines work schedules and time regulations into a single, configurable policy. This replaces the previous separate "Work Schedules" and "Time Regulations" features.
Overview
A Work Policy can include:
- Schedule - Define expected work hours (simple or detailed)
- Regulation - Enforce labor law compliance (max hours, breaks)
Each component can be independently enabled or disabled using feature toggles.
Feature Toggles
| Toggle | Description |
|---|---|
scheduleEnabled | Enable work schedule tracking and expectations |
regulationEnabled | Enable labor law compliance enforcement |
You can enable schedules without regulations, regulations without schedules, or both together depending on your organization's needs.
Creating a Work Policy
Go to Settings → Work Policies
Click "Create Policy"
Enter a policy name (e.g., "Standard Full-Time", "Part-Time", "German ArbZG")
Configure the schedule and/or regulation settings
Click "Save"
Schedule Configuration
Simple Schedule - Total weekly hours as a single number
- Hours per week: 0-168
- Work classification: Daily, Weekly, or Monthly
- Best for: Standard full-time, part-time schedules
Example: 40 hours per week
Detailed Schedule - Hours specified per day of the week
- Work days: Check which days are work days
- Hours per day: 0-24 for each work day
- Work classification: Daily, Weekly, or Monthly
- Best for: Irregular schedules, shift work, compressed weeks
Example: Mon-Thu 9 hours, Fri 4 hours
Regulation Configuration
Configure labor law compliance rules:
| Setting | Description | Example |
|---|---|---|
| Max Daily Hours | Maximum hours per day | 10 hours |
| Max Weekly Hours | Maximum hours per week | 48 hours |
| Min Rest Period | Minimum rest between shifts | 11 hours |
| Break Rules | Required breaks by hours worked | 30 min after 6 hours |
Break Rules
Configure multiple break thresholds:
| Hours Worked | Required Break |
|---|---|
| > 6 hours | 30 minutes |
| > 9 hours | 45 minutes |
Labor Law Presets
Import pre-configured regulations based on country labor laws:
In the policy editor, click "Import Preset"
Select a preset:
- German ArbZG - German Working Hours Act
- EU Standard - EU Working Time Directive
- French - French Labor Code
- UK - UK Working Time Regulations
- Swiss - Swiss Labor Act
- Austrian - Austrian Working Hours Act
Review the imported configuration
Customize if needed and save
Hierarchical Assignment
Work policies are assigned hierarchically with inheritance:
Organization Default
↓
Team Override (optional)
↓
Employee Override (optional)Assignment Priority
- Employee-level - Highest priority, overrides all others
- Team-level - Applies to team members without individual assignment
- Organization-level - Default for all employees
Setting Organization Default
Go to Settings → Work Policies
Find the policy to use as default
Click "Set as Organization Default"
Assigning to a Team
Go to Settings → Teams → Select team
Find the Work Policy section
Select a policy from the dropdown
Save changes
Assigning to an Employee
Go to Settings → Employees → Select employee
Find the Work Policy section
Select a policy from the dropdown
Save changes
Compliance Monitoring
When regulations are enabled, the system monitors compliance:
Viewing Violations
- Open Compliance from the main navigation
- Review the Workforce compliance card for current risk status
- Follow the linked workforce compliance destination for detailed exception and violation handling
- Review findings grouped by type:
- Overtime - Daily or weekly hours exceeded
- Missing Breaks - Required breaks not taken
- Rest Violations - Insufficient rest between shifts
- Other policy violations - Additional labor-law checks such as broader max-hours or interruption rules
- Filter by date range, team, or employee where detailed review is available
- Export compliance reports for auditing when needed
Use the Compliance overview for the first pass and the linked settings pages for detailed investigation and follow-up.
Violation Notifications
Configure automatic notifications for compliance violations:
- Email alerts to managers
- In-app notifications
- Weekly compliance summary reports
Best Practices
- Start with presets - Use labor law presets as a starting point
- Use hierarchy wisely - Set a sensible organization default, override only when needed
- Enable what you need - Only enable schedule or regulation if you'll use it
- Review compliance regularly - Check compliance dashboard weekly
- Document exceptions - Note why specific employees have different policies