Work Policies
Unified system for work schedules, time regulations, and labor law compliance
Work Policies provide a unified system that combines work schedules and time regulations into a single, configurable policy. This replaces the previous separate "Work Schedules" and "Time Regulations" features.
Overview
A Work Policy can include:
- Schedule - Define expected work hours (simple or detailed)
- Regulation - Enforce labor law compliance (max hours, breaks)
Each component can be independently enabled or disabled using feature toggles.
Feature Toggles
| Toggle | Description |
|---|---|
scheduleEnabled | Enable work schedule tracking and expectations |
regulationEnabled | Enable labor law compliance enforcement |
You can enable schedules without regulations, regulations without schedules, or both together depending on your organization's needs.
Related Configuration
Work policies often depend on Work Models and Contracts, holidays, and approval behavior. Review Approval Policies when policy violations or changes should trigger manager review.
Creating a Work Policy
Go to Settings → Work Policies
Click "Create Policy"
Enter a policy name (e.g., "Standard Full-Time", "Part-Time", "German ArbZG")
Configure the schedule and/or regulation settings
Click "Save"
Schedule Configuration
Simple Schedule - Total weekly hours as a single number
- Hours per week: 0-168
- Work classification: Daily, Weekly, or Monthly
- Best for: Standard full-time, part-time schedules
Example: 40 hours per week
Detailed Schedule - Hours specified per day of the week
- Work days: Check which days are work days
- Hours per day: 0-24 for each work day
- Work classification: Daily, Weekly, or Monthly
- Best for: Irregular schedules, shift work, compressed weeks
Example: Mon-Thu 9 hours, Fri 4 hours
Regulation Configuration
Configure labor law compliance rules:
| Setting | Description | Example |
|---|---|---|
| Max Daily Hours | Maximum hours per day | 10 hours |
| Max Weekly Hours | Maximum hours per week | 48 hours |
| Min Rest Period | Minimum rest between shifts | 11 hours |
| Break Rules | Required breaks by hours worked | 30 min after 6 hours |
Break Rules
Configure multiple break thresholds:
| Hours Worked | Required Break |
|---|---|
| > 6 hours | 30 minutes |
| > 9 hours | 45 minutes |
Labor Law Presets
Import pre-configured regulations based on country labor laws:
In the policy editor, click "Import Preset"
Select a preset:
- German ArbZG - German Working Hours Act
- EU Standard - EU Working Time Directive
- French - French Labor Code
- UK - UK Working Time Regulations
- Swiss - Swiss Labor Act
- Austrian - Austrian Working Hours Act
Review the imported configuration
Customize if needed and save
Hierarchical Assignment
Work policies are assigned hierarchically with inheritance:
Organization Default
↓
Team Override (optional)
↓
Employee Override (optional)Assignment Priority
- Employee-level - Highest priority, overrides all others
- Team-level - Applies to team members without individual assignment
- Organization-level - Default for all employees
Setting Organization Default
Go to Settings → Work Policies
Find the policy to use as default
Click "Set as Organization Default"
Assigning to a Team
Go to Settings → Teams → Select team
Find the Work Policy section
Select a policy from the dropdown
Save changes
Assigning to an Employee
Go to Settings → Employees → Select employee
Find the Work Policy section
Select a policy from the dropdown
Save changes
Compliance Monitoring
When regulations are enabled, the system monitors compliance:
Viewing Violations
- Open Compliance from the main navigation
- Review the Workforce compliance card for current risk status
- Follow the linked workforce compliance destination for detailed exception and violation handling
- Review findings grouped by type:
- Overtime - Daily or weekly hours exceeded
- Missing Breaks - Required breaks not taken
- Rest Violations - Insufficient rest between shifts
- Other policy violations - Additional labor-law checks such as broader max-hours or interruption rules
- Filter by date range, team, or employee where detailed review is available
- Export compliance reports for auditing when needed
Use the Compliance overview for the first pass and the linked settings pages for detailed investigation and follow-up.
Violation Notifications
Configure automatic notifications for compliance violations:
- Email alerts to managers
- In-app notifications
- Weekly compliance summary reports
Best Practices
- Start with presets - Use labor law presets as a starting point
- Use hierarchy wisely - Set a sensible organization default, override only when needed
- Enable what you need - Only enable schedule or regulation if you'll use it
- Review compliance regularly - Check compliance dashboard weekly
- Document exceptions - Note why specific employees have different policies