Administrator Guide
Comprehensive instructions for administrators managing the Z8 Team Management System
This guide provides comprehensive instructions for managing the Z8 Team Management System. As an administrator, you have full control over employees, teams, permissions, schedules, compliance monitoring, and organization settings.
Employee Management
Adding, editing, and deactivating employees
Manager Assignments
Assigning primary and secondary managers to employees
Team Management
Creating teams and managing team membership
Location Management
Managing offices, branches, and location-based features
Permission Management
Granting and revoking team permissions
Work Policies
Configuring work schedules and time regulations
Project Management
Creating projects with budgets, deadlines, and team assignments
Surcharge System
Premium pay rules for overtime, nights, weekends, and holidays
Holidays & Vacation
Holiday calendars and vacation policies
Project Reports
Analytics dashboards for project tracking and budgets
Analytics & Exports
Reports, data export, scheduled exports, and export operations monitoring
Payroll Export
Export time and absence data to payroll targets and monitor run health through the export operations cockpit
Platform Admin
Manage cross-organization users, organizations, and platform-level operations
System Administration
Compliance overview, audit logs, notifications, health monitoring, and settings
Troubleshooting
Best practices and solutions to common issues
Enterprise Features
API Keys
Create and manage API keys for programmatic access
Webhooks
Real-time event notifications to external systems
Social OAuth
Organization-specific SSO with Google, Microsoft, GitHub
App Access Control
Control web, desktop, and mobile app access per user
Admin Privileges
Administrators can:
- Create, edit, and deactivate employees
- Manage organization members, invitations, and manager assignments
- Assign multiple managers to employees
- Create and manage teams and projects
- Configure surcharge rules for premium pay
- Grant granular permissions to employees
- Override vacation allowances
- View all employee information
- Access system audit logs and project reports
- Use the top-level Compliance overview to monitor audit evidence, workforce policy risk, and sensitive control changes
- Configure webhooks and API keys
- Manage organization OAuth providers
- Control app access permissions
- Configure payroll exports for file formats and supported API connectors
- Monitor payroll, audit, and scheduled export activity from the export operations cockpit
Version: 2.4 | Last Updated: February 2026
Recent Updates
- Personio Integration for direct API-based payroll export with attendance sync
- Payroll Export System with DATEV, Lexware, Sage, and API-based exporter support
- Export Operations Cockpit for monitoring export failures, recent activity, and upcoming scheduled runs
- Format-Specific Wage Types allowing different codes per payroll system
- API Key Management for programmatic access to Z8 APIs
- Webhook System for real-time event notifications
- Organization Social OAuth for branded single sign-on
- App Access Control to restrict web, desktop, or mobile access
- Compliance Command Center for cross-system risk visibility across audit evidence, workforce compliance, and control changes
- Project Management with budgets, deadlines, and team assignments
- Surcharge System for premium pay rules (nights, weekends, holidays)
- Project Reports with portfolio and detailed analytics
- Location Management with time zones
- Holiday Management with country-based templates
- Analytics & Reports with scheduled delivery
- Data Export & Warehousing system
- Audit Logging with GoBD compliance